An EDMS - Electronic Document Management System (Document workflow & Document imaging/archiving system) provides two basic office functions. First, it works as desktop electronic archive. In theory, all documents, regardless of format (including email), are stored in an electronic repository, and indexed for ease of search, assigned a retention period and then are made available for use.
Secondly, EDMS’s are used to minimize paper workflows within the office. An EDMS should enable workers to create, edit, route and approve documents without using paper. Maintaining a useful EDMS usually requires many knowledge workers, that is, people who index the documents (create metadata) and work toward making information easier to find.
Offices today are overwhelmed with information: much of it still on paper. The business challenge is: to reduce paper, manage the information, find what you need when you need it and stay in compliance with regulations about data retention.
"Estimates are that 35-50% of company information is not centrally indexed and searchable. Other surveys put this figure at as high as 80%". - IDC White Paper
Most offices today have purchased a document scanner but, even with equipment in place, there is little progress toward the "paperless office”. Scanning documents just to store them in overstuffed file servers or isolated workstations only adds to the electronic chaos.
EDMS designed to bridge the gap between scanners or multi-function centers and searchable, organized storage. As a scanning solution EDMS addresses all of the key challenges when scanning and processing paper documents en masse.
Easily searchable and always accessible, allows anyone who ever needs a document to find it, share it, change it and store it, all within a few clicks of a mouse.
- Never waste time chasing another endless paper trail
- Access years worth of files in seconds from your desktop
- Cut query response times and dramatically improve service
- Create watertight audit trails for regulatory compliance
- Transform dead storage areas into practical, usable space
- Enjoy secure, shared access to every document you need
- Protect your work with reliable disaster recovery measures
- Rely on the very best support in the industry with EDMS
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